Host a Volunteer Training Night at Your Church, Point volunteers to a tutorial on how to use the Web Terminal. You can always use the Forgot code/password page to have an email sent to your subscriptions primary contact with your activation code and a link to reset your password. Why is the order of volunteers in a job different on the Web Terminal and inside of VSP? Why is the schedule name different in the Schedules pane versus the Web Terminal Full Schedules tab? VSPs Rosterizer is a powerful reporting tool, allowing users to easily mine the valuable data stored in Volunteer Scheduler Pro. The emails you send are completely customizable and can even be personalized with information for each volunteer (e.g., the volunteers name or the specific dates on which he or she is scheduled.) UN-check the box by the Offer to save your web passwords button. Find out how to right your scheduling wrongs and make filling the schedule easier for you and your volunteers this Christmas. Include phone numbers on schedules to foster communication among scheduled volunteers. How can I close my text messaging account? How do I control what the volunteers have access to when logged in to the Web Terminal? Send Web Terminal login information only to new volunteers, Find and edit volunteer usernames and passwords. Request a sub on behalf of volunteers from inside of VSP! Personalizing the Web Terminal with your church's logo. If you are trying to find your activation code or administrator password, then you can have your activation code sent to you with a link to reset your password. They can fill empty positions, request swaps, or make changes to their profile information. How do I turn off reminder emails for volunteers who have requested a sub? How do I fix this? If you add new volunteers at a later date, you can revisit the preconfigured templates and choose the option that says, Send User Login. Send login information to a single volunteer who has misplaced his information by typing their name into the "To" line at the top of the email. Compounding the issue are staff changes and the evolving needs of everyone involved. Winged or reproduction; water pumps https secure rotundasoftware com l web terminal my . Post an Enrollment Form on Your Organization's Website, Volunteers can choose their shifts when they enroll. For more information on tokens and token options, please refer to Appendix A Guide to Tokens. Copyright 2023 Rotunda Software Powered by, Show more options for this job (subdivision), Synchronize Volunteers With External Management Software, Web Terminal tabs: Administrator Perspective, preconfigured template in the Emailer pane. If you can't select your church, please contact your scheduling administrator and ask for your church's organization ID. I am a Leader and I want to go to the Web Terminal instead of the app. Why don't my unfilled positions have a ''Volunteer Now'' link? View past VSP orders. Send text message reminders to volunteers who specifically request to receive them. Each volunteer is automatically assigned a username and temporary password to log in to the Web Terminal. How do I post another schedule to the Web Terminal? Read on to learn more about the new Ministry Scheduler Pro Web Terminal mobile experience changes and how you stand to benefit! Send "Swap Request" emails when flagging a swap on the schedule inside of VSP, Turn off Swap Request emails for specific volunteers, Limit swap request emails sent to volunteers, Send sub requests to more volunteers to get positions filled. This not only helps replace seasoned volunteers but it also keeps your ministries fresh and vibrant! Help volunteers connect to the Web Terminal by placing a banner on your website. Get new volunteers involved with VSP Enrollment forms. Schedules and Rosters on the Web Terminal. Click on the "Token options." button. How can I customize the text in the Web Terminal to make my messages stand out? Sending a sub request to only particular volunteers. From there, you can choose to volunteer. What is going on? Get new volunteers involved with VSP Enrollment forms. . Open SMS account for sending text messages to volunteers. If you have any other questions, feel free to contact us and well be happy to help you out! korbell plus refill apotea; jake hess death; lithonia shop light model 1233 Adding "can't serve times" for a schedule that has already been finalized, Can't add service times: "No services match the criteria in your profile". How do I post schedules on my organization's website? But what happens when family members cannot volunteer together due to any number of special circumstances? How do I turn on automatic SMS reminders? How can I see what the Web Terminal looks like from the volunteers' point of view? Sometimes extra spaces are grabbed or letters are dropped in the copy/paste process. In speaking with churches across the country daily, one thing is clear: in-person church attendance, especially volunteering, has been slower to bounce back from the pandemic than wed like. Click on the Full Schedules tab and then click on the appropriate date range to volunteer to serve, and fill the vacancies in our schedules. Is there a way to have different automatic email reminders sent out for each job? Discover how St. Luke Catholic Church in Brookfield, Wisconsin transformed its scheduling process in the face of COVID, leading to increased participation and a greater acceptance of technology. Much of the navigation hasnt changed, but heres a quick refresher on how to complete the most common tasks in the Web Terminal. How do I post a schedule to the Web Terminal (online)? Today well look at tips and tricks for keeping family members together or scheduled separately depending on your needs. Identify and Filter for Offline Volunteers. I am in a 15-Day Free Trial. Volunteers lose their login info? What is the difference between a Live schedule and a Live Schedule Post? In this new series, MSP Secrets, we'll highlight often-overlooked features within Ministry Scheduler Pro that will save time and frustration! Is there a way to re-post a sub request if no one has responded? Upgrade/expand your license. Call or email our support team! VSP 's Web Terminal gives volunteers access to their schedules 24/7, even from a smartphone. Now try to type in the username and new password. Cleaning up rosters that include a list in one cell. With mobile device use consistently on the rise, we decided to change that. How can I see all the changes made online by volunteers? All emails are sent through our high capacity mail servers, so even when sending attachments to hundreds of volunteers, all emails are sent instantaneously. "I mention this software to everyone I know that does volunteer scheduling. What are Web Forms? This tool allows an unprecedented level of efficiency in keeping your volunteers information up-to-date, and a new level of flexibility for volunteers managing their own schedules in todays busy world. If you need a sub, just click on a service then select Request a Sub. You can add a comment to provide more clarification, if desired, and then click Submit., If youd like to volunteer to fill an open position, go to the Open Positions tab, click on a service and select the Volunteer Now option. Full schedule not showing up on the Web Terminal; Why don't my unfilled positions have a ''Volunteer Now'' link? Are you committing any of this scheduling faux pas with your holiday schedule? How do I save an email so I can re-send the same email at a later date? Some of the content in the tabs on the Web Terminal is controlled by Tokens. Copyright 2023 Rotunda Software Reply to volunteers when they submit forms online. VSPs Web Terminal technology allows your volunteers to access and update their own schedules from anywhere! How can I set up my Web Forms to process automatically? Just click on My Profile and then select the section you want to edit. Now volunteers and Ministry Leaders can enjoy a great mobile experience regardless of whether . How can I set up the Web Terminal so volunteers can manage their auto reminder settings? Once selected, click All Volunteers and scroll to see all the ministries scheduled for that service. If volunteers enroll using VSPs online Enrollment Forms, theyll receive an automatic email with their login information when their enrollment form has been processed. https://secure.rotundasoftware.com/l/web-terminal/login/. Click on the "+" button in the upper right. Exclude certain volunteers' information from rosters and schedules. The online schedule is very user friendly and has increased volunteer participation. How do I turn on email notifications for pending Web Forms? When sending email reminders, some volunteers are receiving emails even if they are not scheduled in the specified date range. You can take a deeper look into the improved mobile Web Terminal experience by browsing the resources below to find out more about how to navigate the Web Terminal on a mobile device. Allow volunteers to see all open positions in the app, Limit volunteers to only see others scheduled in their job on the app. There is a way we can access the mobile Web Terminal through a regular browser - we just need to manually change one part of the URL when the login page loads. Next, we integrated buttons in place of links. I changed my password, but I still cannot log on to VSP. Prev: Send a blast text message to a group of volunteers! Now volunteers and Ministry Leaders can enjoy a great mobile experience regardless of whether they choose to download the app or just view the Web Terminal from their mobile browser. VSPs Web Terminal allows your volunteers to go online to view schedules, find subs, update their availability, and connect with other volunteers. This tool allows an unprecedented level of efficiency in keeping your volunteers' information up-to-date, and a new level of flexibility for volunteers managing their own schedules in today's busy world. Post an Enrollment Form on Your Organization's Website, Volunteers can choose their shifts when they enroll. Rotunda is a small team focused on helping people do good things through. I am a Leader and I want to go to the Web Terminal instead of the app. In this tab, they will see a link to the guide and an embedded video tutorial. If you are trying to get into your trial, open the desktop icon on your computer or download VSP directly. Quickly pull reports on hours served and attendance records, or volunteer lists with contact info and t-shirt size for coordinators at an event. Want to know more? When you are ready to send volunteers the information they will need to log in to the Web Terminal, we will do so from the Announcements pane.. Go to the Announcements pane in VSP; Click on the "+" button in the upper right. The Web Terminal allows your volunteers to log in from their home computers and view their schedules, request substitutes, volunteer to fill open positions, update their personal information and scheduling preferences, and access resources for their scheduled services. Once youve done that basic set-up of the scheduler, browse through this complete documentation for an inventory and explanation of the remaining features not covered in the Quick Start Guide. How can I change what is displayed in the app? Full schedule not showing up on the Web Terminal. VSPs Web Terminal gives volunteers access to their schedules 24/7, even from a smartphone. If trades are enabled for your license, you can also propose a trade. Why is the schedule name different in the Schedules pane versus the Web Terminal Full Schedules tab? If volunteers enroll using VSP 's online Enrollment Forms, they'll receive an automatic email with their login information when their enrollment form has been processed. The URL we'll see after clicking the . What happens if volunteers reply to a text message I send? How do I do this? Moreover, Secure Rotunda Software has yet to grow their social media reach, as its relatively low at the moment: 1 Google+ vote. How can I keep volunteers' contact information private to members of other jobs when logged into the Web Terminal? VSPs Emailer allows you to send schedules, rosters, notices, and shift reminders instantaneously to all your volunteers. Add/manage admin installations. I changed my password, but I still cannot log on to VSP. Include phone numbers on schedules to foster communication among scheduled volunteers. How do I turn on automatic email reminders? Will I be notified of changes made by my volunteers through the app? If your house of worship is like most, the fall season represents the start of a new ministry year filled with exciting events and programs to serve your faith community. Jodieusually grizzles queryingly or apprized landwards when unessayed Tab styled proleptically and excelsior. Preview changes in your Web Terminal without opening a web browser. Note: Volunteers who sign up via Enrollment form may not need an introductory letter if you have automatic emails for enrollment forms in the "Web Terminal settings". Advent and Christmas are a time for spiritual joy that also brings additional church services and an increased need for volunteer liturgical ministers. Rotunda is a small team focused on helping people do good things through software. Share the printable Web Terminal Guide with your volunteers, Can't add shift preferences: "No shifts match the criteria in your profile". - Shawn R. Hallman, Cathedral of St. Andrew (Little Rock, AR) "Web Admin access is such a wonderful feature! The List of available positions says ''and more''. How do I fix this? Ministry scheduling software to help churches . How can I customize what volunteers can see and update in the My Profile tab?